# Purchasing

> Track purchase orders per job in BuildX Studio, move them from Draft to Ordered to Received, import orders from CSV, and spot prices above the median.

Source: https://docs.buildx.pro/docs/studio/purchasing/

Purchasing lives at studio.mybuildx.com/purchasing ("Orders, tracked by job"). It's a record of what you've ordered for each job, by vendor. Studio doesn't send orders to vendors.

## What you can do

- Add a purchase order with a vendor, description, and amount.
- Move orders through **Draft**, **Ordered**, **Received**, and **Cancelled**.
- **Import CSV** of orders.
- See a **Price check** against the median for the same item, and totals by vendor.
- Filter by source: **All orders**, **From awards**, or **Manual**.

## Add an order

1. Pick the job in **Select job**. The top shows **Orders**, **Open**, **Received**, **From awards**, and **Committed total**.
2. In **New purchase order**, choose a **Linked vendor** (companies on this job from [Subcontractors](https://docs.buildx.pro/docs/studio/company-library.md)) or **No linked vendor** and type a **Vendor name**.
3. Fill in **What is this order for?** (required) and **Amount**.
4. Click **Add order**. It starts as **Draft**.

## Track an order

In the orders table (**Vendor**, **Description**, **Amount**, **Price check**, **Status**, **Ordered**, **Received**, **Actions**):

- Change the **Status** dropdown to **Ordered** when you place it and **Received** when it lands. Studio fills in the **Ordered** and **Received** dates.
- **Cancelled** keeps the order on record but out of the job's actual cost.
- The trash icon deletes a manual order after **Delete this order?**. Orders created from an awarded bid can't be deleted; set them to **Cancelled**.

## Price check

When at least two priced orders share the same description, Studio compares each one to their median. An order above it shows **Above median** with "worth a second look". Otherwise it says "At or below the $X median". A flag is a prompt to review, not proof of overpaying.

## Import orders from CSV

1. Click **Import CSV**. **Import orders from CSV** opens.
2. Pick a CSV with vendor, description, and price columns (a Procore-style export works).
3. Review the preview, then click **Confirm import**. Each row becomes a **Draft** order on the selected job.

## Orders from awarded bids

When you award a bid in [Bid leveling](https://docs.buildx.pro/docs/studio/bid-leveling.md), Studio creates a draft order for that company, tagged as coming from the award. The banner above the table counts award drafts that still need ordering.

## Vendor directory

Below the table, **Vendor directory** groups this job's orders by vendor with the order count and total.

## Good to know

- The project's **Costs** tab compares awarded bid totals with non-cancelled purchase order totals by trade, with **Variance** and **Variance %**.
- Studio doesn't email or send purchase orders, track deliveries beyond the Received date, or create vendor bills.
- Purchasing in Studio isn't connected to MyBuildX invoices.

## Related

- [Bid leveling](https://docs.buildx.pro/docs/studio/bid-leveling.md)
- [Subcontractors and company library](https://docs.buildx.pro/docs/studio/company-library.md)
- [Operations and dashboards](https://docs.buildx.pro/docs/studio/operations.md)